UIT's Listserv service allows faculty/staff to manage mailing lists. The purpose of this page is to provide some minimal list startup instruction with links for more information.

In order to request a listserv, visit https://askus.yorku.ca/portal, choose “IT Forms”, and choose “ListServ”.

Fill in the request form. Note that list names cannot exceed 16 characters.

After a day or two, your list will be created.

Login here: https://listserv.yorku.ca

If you have not logged in before, you will have to create an account. Your username will be “<ppy>@yorku.ca”.

Add users to your list:

• Select “List Management”.
• Select “Subscriber Reports”.
• Select the list.
• To add a single subscriber, under “Add Subscriber:” enter an email address and then click “Add Subscriber”. The user will be added to your list.
• To add multiple subscribers at once, click “Bulk Operations” beside “Add Subscriber”, then select “Add the imported addresses to the list”. Click “Browse” and select a text file containing one email address per line, then click “Import”. The users will be imported.

Delete users from your list:

• Select “List Management”.
• Select “Subscriber Reports”.
• Select the list.
• Click the checkbox beside any users you want to delete, then click “Delete Subscribers” button at the bottom.

Add a user to a subscription only list who is able to send messages to the list, but will not receive messages sent to the list:

• Select “List Management”.
• Select “Subscriber Reports”.
• Select the list.
• Select the user.
• Under “Mail Status” column, select “No Mail”.
• Click “Update” button.

Modify the list owners:

• Select “List Configuration”
• Click on “Administrators” button.
• Modify the “Owner” list.

View your list configuration:

• Select “List Management”.
• Select “List Configuration”.

• Some common configuration options:
  • Confidential:
    • Yes - list is hidden from public searches
    • No - list appears in public searches
  • Subscription:
    • Open: anyone can freely subscribe
    • Closed: subscriptions are not allowed (typical for announce only lists)
    • By_Owner: only the list owner can approve subscriptions
    • By_Editor: editor must approve subscriptions
  • Notify - controls who gets notified when someone subscribes or unsubscribes
    • Yes: notify both subscriber and list owner
    • No: notify no one
    • Owner: only notify list owner
    • Auto: default
  • Review - who is authorized to view list subscribers
    • Public: anyone, including non-members
    • Private: only current members subscribed to list
    • Owner: only the list owners can view the subscriber list
    • Local: limits viewing to local users on the same mail server
  • Reply To - defines where replies to list emails go
    • List: Replies go to the list
    • Sender: replies go only to the original sender not the list
    • both: replies go to both
    • note: settings include a modifier such as:
      • respect: keep sender's original reply-to tag if they set one
      • ignore: overrides it to ensure replies go where you specify
  • Files - determines whether the LISTSERV server accepts or rejects NJE-formatted files sent to the mailing list (legacy option - ignore)
  • Send - control who can send messages to the list
    • public: anyone can post
    • private: only subscribers can post
    • editor: only list editors can post
    • owners: only list owners can post
    • moderated: message go to editor for approval
  • Notebook - enables or disable archive logging of messages
    • yes - enables archives
    • no - no archiving

Why don't I receive a copy of my message sent to the list?

By default, users will not receive a copy of their own postings.

Login to the web interface, select the list, click on the subscriber list, click on a user, and you will see many options including:

Acknowledgements:

• No Acknowledgements (default)
• Short Message Confirming Receipt
• Receive Copy of Own Postings

You can change a user from the default option to “Receive Copy of Own Postings” and the user will now receive a copy of their postings.

Users can ALSO send an email to: listserv@yorku.ca with one line that is:

set <list-name> REPRO

They get back an email that the setting has changed and they will now receive a copy of their messages sent to the list.

In the web interface, you can issue a global command as well to set it for everyone on the list:

Choose LISTSERV COMMAND in the sidebar, select the list, then we enter this: 

SET <list-name> REPRO FOR *@*

Then it will change it for all users who have been added at once… but it's probably not necessary.

Note: <list-name> example: eecs-faculty

• https://www.yorku.ca/uit/faculty-and-staff-services/email-and-phone/quick-start-instructions-for-listserv-owners/#request