EECS Technical Database

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===== Start of Term Tasks =====

There are a series of customized tasks that must be completed 
in order to get the term started correctly. All Exceptions are listed at the very bottom of
 the page

  * Create directory structure for course_archive
    cd /cs/dept/www/course_archive
    Here you will find a series if all the years we have data
    If the directory does not exist for the new year, please 
    create it with your umsak set to 022. eg
    mkdir 2009-10{F,W,S}
    The permissions will be set to 775 and root:faculty
    Update the README.html file to reflect the current semester
    Under the current pointer where cs/dept/www/course leads to:
    3 files need to be updated:
    There is a README.html file that has a symbolic pointer
    This README.html file has to be edited to add the current year 
    links eg
      <A HREF="http://www.cs.yorku.ca/course_archive/2009-10/F">Fall</A><BR>
      <A HREF="http://www.cs.yorku.ca/course_archive/2009-10/W"> Winter</A><BR>
      <A HREF="http://www.cs.yorku.ca/course_archive/2009-10/S"> Summer</A>
     For the YEAR 2009, Fall this change will have to be made

       2009-10/F/HEADER.html
       2009-10/F/README.html
       2009-10/F/.htaccess
     PLEASE NOTE THAT THE HEADER.HTML FILE CONTENTS HAS TO BE CHANGED

     a. Create the header.html file under the semester directory 
         eg 2009-10/F/HEADER.html 
     b. Set up the README.html symbolic link back to the top level 
     c. Set up symbolic link to .htaccess under each semester


       Under F, W or S update the following files HEADER.html with 
       the current semester
       .htaccess is a symbolic link to ../../htaccess 

  * Make classpath directory each term
     cd /cs/dept/www/course_archive/2009-10/F
     umask 022; mkdir classpath
     chmod 775 classpath/
     chmod g+s classpath/
     chgrp faculty classpath/
     ls -ld classpath/
     drwxrwsr-x  2 root faculty 4096  classpath/

  * Electronic Submission Area
     cd /cs/dept/course
     mkdir 2009-10{F,W,S} with ownership root:faculty
     eg..drwxr-xr-t (/cs/dept/course/2009-10) 

  * Links to update
    /cs/dept/dist
    /cs/dept/www/course
    /cs/course  to point to the current semester
     wiki and forum  are posted lower  in this document
     cd /cs/
     ls -l course will be a symbolic link to the previous semester
     change the link to reflect the current:
     eg: ls -l course
     lrwxrwxrwx  1 course ->/cs/dept/course/2009-10/F
     rm course
     ln -s /cs/dept/course/2009-10/W course
     cd /cs/dept/
     ls -l dist
     lrwxrwxrwx  1 root tech 22 dist -> dist_archive/2009-10/F
     change the link to reflect the current term
     cd /cd/dept/www/
     ln -s  /cs/dept/www/course_archive/2009-10/F course


  *  Reset print quota for all cs accounts
     Reset extra-print-quota field
     Reset Colour printing for grads    
     Update the print-logs to the current  
     Procedure
       a. udbadmin dump print-quota-used > filename
       b. udbadmin dump print-quota-used | awk '{ $3 = 0; print $0
          }'> /tmp/d
       c. edit the generated file and extract the cs numbers
       d.  udbadmin import < /tmp/d
       Reset extra-print quota - same as above except use 
                              print-quota-extra name field


       Reset Colour Printing
       e. udbadmin dump print-quota-zcol-used > filename
       f. udbadmin dump print-quota-zcol-used | awk '{ $3 = 0; print
          $0 }' > /tmp/f
       g. grep -v {} /tmp/f > <filename>
          Edit file and 
       h. udbadmin import < filename

       Reset logs for printing
       cp -p print-acct to print-acct.filename
       cp -p print-log to print-log.filename
       cat /dev/null >! print-acct
       cat /dev/null >! print-log


  * Counter Reset for account generation:
    Procedure
    tkudb 
    Select variable
    then Nextusergradname
     Starting from  Fall 2003 would be
          Fall 03-04  -  cs233000
          Winter 03-04-  cs241000
          Summer 03-04   cs242000
          Fall 04-05     cs243000    
          Winter 04-05   cs251000
          Summer 04-05   cs252000
          Fall 05-06     cs253000
          Winter05-06    cs261000
          Summer 05-06   cs262000
          Fall   06-07   cs263000
          ** Sep5/06  ** we changed our acct naming convention to cse;
          this affects the numbering as below:
          Fall 06-07     cse63000    (cseYSnnn =Y is year, S=session)
          Winter 06-07   cse71000
          Summer 06-07   cse72000
          Fall  07-08    cse73000
          Winter 07-08   cse81000
          Summer 07-08   cse82000
          Fall 08-09     cse83000 .. 
          Winter 08-09   cse91000
          Summer 08-09   cse92000
          Fall   09-10   cse93000
          Winter 09-10   cse01000  ???? 
                   Change to cs001000
          Note Exception: In January 2000, when I reset the counter
                          to cs001000
          we ran into difficulties creating records with the cs00 so 
          we changed the format slightly using 20 instead... eg
          For the year 2000 , we user 201000 for the first semester
                               202000 for the second semester 
                               203000 for the 3rd semester
          Summer 09-10   cse02000
          Fall   10-11   cse03000

          Winter 10-11   cse11000

  * Clear all special permission fields key,lab access, preserve
    Procedure
      udbadmin dump permissions > <filename>
      Focus on the cs accounts mainly for special permissions to
      specialty labs , printers. Look at the output and remove via
      tkudb.
 

  * Clear all submit fields 
      udbadmin dump permissions > <filename>
      Review the output for submit access and remove
      Also some grad students have access to faculty because they
      are teaching for the semester. Remove after the teaching is 
      over

  *   Crontab for printing - new schedule This process is no longer
      needed

  * Monitors acct s to be created - update keys
      Ulya normally does this 
      cd ~monitors for a list of monitors and their schedules

  *  Lab code may be changed -Ulya normally does this

 
  * Modify /xconf/samba/netlogon/default.bat on the samba server
    y: drive should be map to new term course folder.
    Paul will update the link at the start of each semester.
    Oana may have to pay attention to this now NOTE: if you edit on 
    a unix host, remember to run unix2dos on the default.bat file 
    so that the pc clients can read the end of line marker

  * Labtest cleanup
    /cs/local/share/pcmode-hosts/
     Delete all temp files
     Files that should be kept permanently: all-linux, 
           all-windows,des,miss

  * Wiki
    Links updated for wiki to reflect new semester 
    On steel:
    /local/wiki/root/course and /local/wiki/private/course
    cd /local/wiki/root
    ln -s course_archive/2009-10/F/course /local/wiki/private/course_archive/2009-10/F/cour
se

  * Forum
    There are three tasks that need to be periodically completed:
    1) Creating a new academic year tree in the forum.
      On Steel
    This task is equivalent to creating a new directory in
     /cs/dept/www/course_archive --
    /cs/dept/www/course_archive/2008-09
    /cs/dept/www/course_archive/2008-09/F
    /cs/dept/www/course_archive/2008-09/W
    /cs/dept/www/course_archive/2008-09/S
     Login to the forum admin interface.
     "Manage Forums".
     Click on "Course".
     Add the academic year (eg. "2008-09), click "Create new forum".
     Under General forum settings, change:
     List subforum in parent-forum's legend: No

     Click on newly created academic year forum (eg. "2009-10").
     Create forums "Fall", "Winter", and "Summer".
     Under General forum settings for each of these, change:
     List sub forum in parent-forum's legend: Yes

    (It's too bad that we can't just create a whole bunch of these 
     in advance, and "hide" them, only showing them when they are 
     needed.  Of course, we *can* by setting the permissions so that
     nobody has access to them, but then we need to reset access
     later which is probably the same number of steps.)
     The next two tasks need to be completed when the term CHANGES:

  *  "Lock" all the forums in the previous term.
     Login to the forum admin interface.
     "Manage Forums".
      Select edit button beside each forum, and change:
      Forum status: Unlocked
      To:
      Forum status: Locked
      There's no point in archiving the forums if students can go
      back and change or delete their postings.

  * Changing the "Course" - "Current Term" link on the main forum
    page to point to the current terms forums:
    This task would be equivalent to say, changing 
    /cs/dept/www/course to point to 
    /cs/dept/www/course_archive/2009-10/F.

    Go to the current terms forums and find the URL.
    For example, for 2009-01 fall this is:
    https://forum.cse.yorku.ca/viewforum.php?f=51
    Login to the forum admin interface.
    "Manage Forums".
    Click on "Course" Forum.
    Click on "Edit" icon beside "Current Term".
    Under "General forum settings", change:
    Forum link: viewforum.php?f=OLD_FORUM_ID
    Forum link: viewforum.php?f=NEW_FORUM_ID (eg. 51 in the case
    of  2009-10 F)



Exceptions
File naming convention for years that start with 0
Fall 2008-09 - the semester got extended with teh CUPE strike and 
     classes resumed Feb 5ht 2009. The end of the fall semester 
     was March 2nd 2009
Winter 2008-09 Started March 05th 2009
For this we have to modify the udb code for 
    limiting accounts
    Creating distribution lists
    Expiring accounts
This was just a temporary change and must be reverted back to 
the normal schedule once the Teaching calendar is completed.
We should be back on track in September 2009-10