EECS Technical Database

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====== ListServ ======

UIT's Listserv service allows faculty/staff to manage mailing lists.  The purpose of this page is to provide some minimal list startup instruction with links for more information.

====== Request a ListServ ======

In order to request a listserv, visit https://askus.yorku.ca/portal, choose "IT Forms", and choose "ListServ".

Fill in the request form.  Note that list names cannot exceed 16 characters.

After a day or two, your list will be created.

====== Login to Listserv Web Interface ======

Login here: https://listserv.yorku.ca

You will need to assign a password to your existing York account.

====== Useful Operations ======

To add users to your list:
  * Select "List Management".
  * Select "Subscriber Reports".
  * Select the list.
  * To add a single subscriber, under "Add Subscriber:" enter an email address and then click "Add Subscriber".  The user will be added to your list.
  * To add multiple subscribers at once, click "Bulk Operations" beside "Add Subscriber", then select "Add the imported addresses to the list".  Click "Browse" and select a text file containing one email address per line, then click "Import".  The users will be imported.

To delete users from your list:
  * Select "List Management".
  * Select "Subscriber Reports".
  * Select the list.
  * Click the checkbox beside any users you want to delete, then click "Delete Subscribers".

Add a user to a subscription only list who is able to send messages to the list, but will not receive the list messages:

  * Select "List Management".
  * Select "Subscriber Reports".
  * Select the list.
  * Select the user.
  * Under "Miscellaneous" check the box titled "Mail Delivery Disabled Temporarily".
  * Click "Update Settings" button.

View your list configuration:
  * Select "List Management".
  * Select "List Configuration".

  * Some common configuration options:
    * Confidential: 
      * Yes - list is hidden from public searches
      * No - list appears in public searches
    * Subscription: 
      * Open: anyone can freely subscribe
      * Closed: subscriptions are not allowed (typical for announce only lists)
      * By_Owner: only the list owner can approve subscriptions
      * By_Editor: editor must approve subscriptions
    * Notify - controls who gets notified when someone subscribes or unsubscribes
      * Yes: notify both subscriber and list owner
      * No: notify no one
      * Owner: only notify list owner
      * Auto: default
    * Reply To - defines where replies to list emails go
      * List: Replies go to the list
      * Sender: replies go only to the original sender
      * both: replies go to both
    * Send - control who can send messages to the list
      * public: anyone can post
      * private: only subscribers can post
      * editor: only list editors can post
      * owners: only list owners can post
      * moderated: message go to editor for approval
    * Notebook - enables or disable archive logging of messages
      * yes - enables archives
      * no - no archiving
      
====== Other Useful Links ======

  * https://www.yorku.ca/uit/faculty-and-staff-services/email-and-phone/quick-start-instructions-for-listserv-owners/#request