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ListServ

UIT's Listserv service allows faculty/staff to manage mailing lists. The purpose of this page is to provide some minimal list startup instruction with links for more information.

Getting a List

In order to create a request for list, visit https://askus.yorku.ca/portal, choose “IT Forms”, and choose “ListServ”.

Fill in the request form. Note that list names cannot exceed 16 characters.

Login to Listserv web interface

Login here: https://listserv.yorku.ca

You will need to assign a password to your existing York account.

Useful Operations

To add users to your list:

Select “List Management”.
Select “Subscriber Reports”.
Select the list.
To add a single subscriber, under “Add Subscriber:” enter an email address and then click “Add Subscriber”. The user will be added to your list.
To add multiple subscribers at once, click “Bulk Operations” beside “Add Subscriber”, then select “Add the imported addresses to the list”. Click “Browse” and select a file containing one email address per line, then click “Import”.

To delete users from your list:

Select “List Management”.
Select “Subscriber Reports”.
Select the list.
Click the checkbox beside any users you want to delete, then click “Delete Subscribers”.

View the type of your list:

Select “List Management”.
Select “List Configuration”.
A few types of lists:
- Confidential:
  - Yes - list is hidden from public searches
  - No - list appears in public searches
- Subscription: Open/Closed/By Owner
  - Open: Anyone can freely subscribe
  - Closed: Subscriptions are not allowed (typical for announce only lists)
  - By_Owner: Only the list owner can approve subscriptions
  - By_Editor: editor must approve subscriptions
- Notify - controls who gets notified when someone subscribes or unsubscribes
  - Yes: notify both subscriber and list owner
  - No: notify no one
  - Owner: only notify list owner
  - Auto: default
- Reply To - defines where replies to list emails go
  - List: Replies go to the list
  - Sender: replies go only to the original sender
  - both: replies go to both
- Send - control who can send messages to the list
  - public: anyone can post
  - private: only subscribers can post
  - editor: only list editors can post
  - owners: only list owners can post
  - moderated: message go to editor for approval
- Notebook - enables or disable archive logging of messages
  - yes - enables archives
  - no - no archiving

Add a user to a subscription only list who is able to send messages to the list, but will not receive the list messages:

Select “List Management”.
Select “Subscriber Reports”.
Select the list.
Select the user.
Under “Miscellaneous” check the box titled “Mail Delivery Disabled Temporarily.
Click “Update Settings” button.

EECS Technical Database

Table of Contents

ListServ

Getting a List

Login to Listserv web interface

Useful Operations

Other Useful Links